Current Status Quo
- The Aero Club has as its Constitution a document named Articles of Association (AoA) which is the registered document with the CIPC
- The current mechanism for having in existence an NPC is to have a Memorandum of Incorporation (MOI) as defined in the promulgated Act of 2008, companies had until April 2013 to convert to an MOI or after this date the substance of the Act would be the ruling elements.
- Aero Club is thus overdue in establishing a properly constituted MOI
- The Creation initially of a Constitution that incorporates the elements of the Act as required in an MOI.
- The Constitution elaborates all the required elements of an MOI as well as the essence of the framework of the Aero Club
- The MOI is a subset of the Constitution required to meet the requirements of the Act (which follows after acceptance of the Constitution by the members)
- Furthermore the more detail workings of the Aero Club is elaborated on in a document known as “Administration Standards”
Essential Changes to the Articles of Association into the Constitution
- Directors – Duties & responsibilities, rights, powers, termination are defined (minimum of 4 Directors required to make up a Board)
- Registered Directors – In terms of the CIPC only the Exco are listed as the Directors with Fiduciary Responsibility
- Exco – ditto as per directors and made up of Chair, Vice Chair, Treasurer, Elected Officer, General Manager (total of 5, changed from 4 under AoA)
- Council – Council consists of the Exco + representatives from Member Associations + FAI appointee + co-opted members as Council sees fit
- Terms of Office – Limit the term of office to 3 years for directors, at which point the directors will stand down, those wishing to offer to stand again can do so for a 2nd term. Maximum 6 consecutive years is then the limit. Standing down after the 2nd term is permanent. This does not preclude standing again should a nomination be made in future years.
Herewith are the draft documents of the Constitution and MOI for consideration by the membership, to be ratified at a forthcoming Special General Meeting.